The Opportunity

We are seeking a professional, highly organized, and detail-oriented Administrative Manager to join our collaborative, energetic team. This role plays a key part in ensuring our office runs smoothly, supporting day-to-day operations, and providing administrative assistance across departments. The successful candidate will be a proactive problem-solver with excellent communication skills and a strong customer-service mindset.

This role reports to the Management and will play an integral part in supporting the overall company objectives. Joining Autograph provides the selected candidate an opportunity to be a member of an energetic, collaborative, and entrepreneurial team.

Responsibilities will include, but are not limited to, those listed below:

Key Responsibilities:

Reception and Office Administration:

• Greet and assist visitors, clients, and contractors, creating a welcoming and professional first impression.
• Answer, screen, and direct calls and emails in a professional manner.
• Maintain a clean, organized, and well-stocked office environment.
• Coordinate office maintenance, repairs, and service providers.
• Support the scheduling and preparation of meetings, including room set-up and catering arrangements.
• Scan, photocopy, and print documents as needed.
• Manage all logistics for in office/offsite meetings; make reservations or make on-site arrangements .for corporate and personal lunches/dinners as well as appointments and engagements.

Administrative Support:

• Prepare and distribute correspondence, documents and presentations.
• Organize and maintain digital and physical filing systems.
• Assist with mail, courier services, and document management.
• Support accounting processes, including invoice processing, expense tracking, and bank deposits.
• Manage travel bookings, itineraries, and event coordination for the team.
• Maintain the subscription and a record of the details of all business-related online accounts.
• Monitor multiple inboxes for business email addresses and follow up diligently.
• Liaise with external service providers to ensure that the office has access to IT resources at all times and troubleshoot IT issues as they come up.

Team and Project Support:

• Assist executive and management team with various administrative tasks.
• Provide research and logistical support for marketing, events, and special projects.
• Help onboard new members and maintain up-to-date office policies and procedures.
• Support internal culture initiatives, including team events and celebrations.
• Perform and prioritize other tasks as required.

Qualifications:

• 1-3 years of related experience (background in administration and/or hospitality and/or knowledge of the commercial real estate industry an asset.)
• Proficiency with Microsoft Office Suite and video conferencing tools.
• Professional communication skills, both verbal and written.
• Highly organized and detail oriented with an ability to manage multiple priorities.
• Team player with an ability to work well in a small office environment.
• Analytical and solutions-oriented mindset – can creatively devise solutions and provide tactical implementation; goal oriented, self-starter, takes initiative to effect change and always be improving.
• Strong organizational skills with ability to prioritize; Diligent, resourceful, meticulous – strong work ethic and a team player.

To Apply:

Interested applicants who meet the requirements listed above should submit their resume to info@autographgroup.com with “Administrative Manager” in the subject line. We thank all applicants, however only those selected for an interview will be contacted.